CEPSA, a leading name in the energy sector, was facing significant challenges in managing its administrative procedures with the Public Administration.
The company was faced with manual processes that consumed valuable time and resources, impacting overall efficiency and operations. In its search for a solution to streamline these procedures, CEPSA opted to implement our electronic notification manager.
This decision not only promised to optimize processing times, but also to improve accuracy and security in administrative procedures.
The Challenge
As a major energy company, CEPSA managed a large number of administrative procedures that required constant interaction with the Public Administration.
The manual process and lack of integration with modern systems resulted in long processing times and the possibility of human error, which affected both productivity and operational efficiency. The company needed a solution that would not only speed up these processes, but also ensure strict compliance with regulations and security standards.
“Antes de adoptar el gestor de notificaciones electrónicas, enfrentábamos un gran desafío con la gestión manual de nuestros trámites administrativos con la Administración Pública. Los procesos eran lentos y propensos a errores, lo que afectaba nuestra eficiencia operativa. La solución nos ha permitido automatizar estos trámites, reduciendo significativamente los tiempos de gestión y mejorando la precisión. Este cambio ha sido crucial para optimizar nuestros recursos y garantizar un cumplimiento riguroso con las normativas.”
“Before adopting the electronic notification manager, we faced a great challenge with the manual management of our administrative procedures with the Public Administration. The processes were slow and error-prone, which affected our operational efficiency. The solution has enabled us to automate these procedures, significantly reducing processing times and improving accuracy. This change has been crucial to optimize our resources and ensure rigorous compliance with regulations.”
Julián Calvo, Head of Information Systems, Shared Services Center, CEPSA
Solution
To overcome these challenges, CEPSA chose to implement our electronic notification manager.
The solution provided:
- Fast and efficient integration: The integration of the manager was efficiently completed in just 2 weeks. This rapid implementation facilitated a smooth and seamless transition, allowing CEPSA to begin benefiting from automation almost immediately.
- Security and compliance: Our electronic notification manager ensures that all procedures are carried out with the highest level of security and compliance with current regulations. This ensures the integrity and confidentiality of the data handled through the system.
- Resource savings: Automation has allowed CEPSA to optimize the use of its human resources, redirecting efforts towards higher value tasks and reducing the costs associated with the manual management of procedures.
“Digital transformation is a key lever for Cepsa. Tools such as IvNeos help us to improve processes, increasing our efficiency and agility, the main objectives of the digitalization process in which we are immersed”.
Julián Calvo, head of information systems at Cepsa’s shared services center.
Results
The adoption of our electronic notification manager provided CEPSA with a series of key benefits that transformed its administrative operations:
- Significant reduction in management times: CEPSA achieved a 70% reduction in the time required to complete administrative procedures with the Public Administration. This improvement has allowed the company to dedicate more time to strategic and productive activities.
- Resource savings: Automation has allowed CEPSA to optimize the use of its human resources, redirecting efforts towards higher value tasks and reducing the costs associated with the manual management of paperwork.
- Improved Operational Efficiency: The integration of our manager has improved CEPSA‘s operational efficiency, making processes smoother and less prone to errors. This has contributed to a more agile internal management and a more efficient service to its stakeholders.
“The implementation of the electronic notification manager has been a transformational change for our operations. We have reduced management times by 70% and improved accuracy in our dealings with the Public Administration.”
Julián Calvo, Head of Information Systems, Shared Services Center, CEPSA
Impact and Recommendations
The transformation that CEPSA has undergone with the implementation of our electronic notifications manager is a testimony to the positive impact that automation can have on operational efficiency and administrative management. If your company is also looking to optimize its procedures with the Public Administration, reduce management times and improve data security, we are here to help you.
Contact us today to find out how our electronic notification manager can transform your administrative processes. Our team of experts is available to give you a personalized demonstration, answer your questions and help you take the next step towards a more efficient and modern management.
Don’t miss the opportunity to improve your operations with an innovative and effective solution – we’re here to help!